AR / Admin Manager

Jersey City, NJ

Are you looking to apply your Administrative and AR skills in a (mostly remotely) creative setting?  We are a boutique home staging + design firm located in New York + San Francisco, looking for someone to manage the AR function for our New York team and provide Administrative + HR support to both East + West coast teams.

Do you have excellent accounts receivable and administrative skills and strong attention to detail? If so, this opportunity could be the perfect fit for you. We are a small (but mighty) hardworking, creative team who have a lot of fun while getting the job done!


Responsibilities Include:

Accounts Receivable:

  • Create contracts, invoice clients, and follow up on payments

  • Issue initial and monthly staging invoices in Quickbooks for NY

  • Follow up on past due invoices and collections

  • Process payments via ACH, CC, wire transfers and checks

  • Create, review and distribute weekly AR Aging report


Admin Support:

  • Schedule weekly team meetings for SF and NY, create + distribute meeting notes

  • Maintain Company Google Calendar

  • Support (SF based) CEO’s calendar maintenance, email review, and appointment scheduling

  • Support day to day communication between NY/SF team members + CEO

  • Provide support to (SF based) Buyer + Accounting Manager

  • Track + file forms for HR onboarding / off-boarding of NY team members

  • Track and schedule employee review process to support HR

  • Track, schedule and support planning of company events for HR

  • Track, schedule and support purchase of employee and client gifts


Skills Required:

  • Quickbooks Enterprise experience 2+ years

  • Accounts Receivable experience 2+ years

  • Administrative support experience 2+ years

  • Strong ability to work independently, manage time, prioritize, + shift gears

  • Excellent attention to detail + extreme discretion


Extras that would be great:

  • HR Experience

  • People skills/high EQ/Sense of humor


Salary Benefits: 

  • Health insurance, dental and vision plans.

  • Competitive salary (BOE), 401k, profit sharing.

  • Paid vacation, sick leave, and additional holidays.

Still Interested?